Introduction
Completing a capital increase (closing) is about more than just figures and investment agreements: A single data chaos can quickly cost startups dearly. Incorrect or incomplete data not only lead to immense additional costs, but also to delays and loss of trust among investors. In this article, we show how such errors occur, what consequences they have — and how Konsento helps make the closing process smooth and cost-effective.
Table of contents
- Why is data quality crucial at closing?
- The most common sources of error during closing
- How consensus is revolutionizing closing
Why is data quality crucial at closing?
Accurate and complete data is the basis for every successful closing process. Incorrect data, on the other hand, leads to:
- Legal risks: Invalid documents and decisions jeopardize the entire financing.
- Loss of time: Complex improvements and inquiries unnecessarily prolong the process.
- High costs: Revisions by lawyers or notaries drive up costs.
- Process chaos: Unclear data formats and different versions of documents lead to misunderstandings.
- Loss of trust: Investors expect professionalism — sloppy documents damage the startup's reputation.
The most common sources of error during closing
1. Unclear investor structure
Many startups do not know whether the investment is made by a natural or legal person. Due to incorrect information about the investor or insufficient signing authority, subscription slips and settlement statements become invalid and must be obtained again.
2. Missing or incorrect data
Common issues include:
- Incomplete addresses; surnames instead of the full official name, particularly in the case of legal entities and associations of persons.
- Unclear or inadmissible signature authorizations for legal entities.
- Different currency formats or exotic date formats in tables, which must be reformatted to be transferred to the documents of a capital increase.
3. Chaos in the championship lead
Data in several versions of the cap table or the convertible loan list leads to confusion: Which table is up to date? Uncoordinated processing by multiple team members increases the probability of errors.
4. Incorrect calculations and rounding errors
Whether interest on convertible loans, discounts or issue prices of shares — even minor rounding errors can have serious consequences on the total increase in a financing round or the number of new shares to be created. The commercial register rejects registrations if, due to rounding errors, CHF 0.03 is shown too little or too much for a financing round of CHF 600,000.00!
5. Missing or incorrect documents
Incomplete minutes of decisions, formal errors in documents or missing secondary signatures cause expensive rework.
How Konsento is revolutionizing closing
Guided processes and automation
Konsento offers clearly structured workflows that ensure that no step is forgotten.
Consistent data quality
An investor portal enables the central recording of all relevant information: complete, correct and uniformly formatted.
Efficient document creation
Konsento generates all necessary decisions and documents at the push of a button — error-free and immediately ready for use.
Time and cost savings
Startups not only save money but also valuable time. The entire process is optimized, from data collection to the preparation of the final documents.
Contact us now for a free and non-binding consultation
Conclusion
Closing mistakes are expensive and time-consuming, but avoidable — provided you use the right tools right from the start. Konsento offers startups the perfect solution to avoid data chaos, optimize processes and act professionally. However, the full potential of time and cost savings can only be fully exploited if the financing round is set up correctly from the start and all decisions are formally taken correctly and all data is collected correctly and completely. So get in touch with us as early as possible — ideally before you talk to the first investor.
👉 Use Konsento and prepare your capital increase with us — securely, efficiently and stress-free. Get in touch with us now for a free and non-binding initial consultation.
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