Prepare your transparency register communications in just a few clicks
Create the right documents for preparing for the transparency register: a company checklist, communications for shareholders or members, FAQs and case-specific guidance.
For fiduciary professionals, lawyers and advisers who want to prepare communications with clients and shareholders or members in a structured way.
Tailored to the legal form, ownership structure and specific control arrangements of the company.
The process starts with the right information
To prepare a report to the transparency register, a company must identify its beneficial owners, assess the relevant ownership and control relationships and document how it reached its conclusions.
This often requires additional information from shareholders or members.
For fiduciary professionals and other advisers, this creates a practical challenge: they may coordinate the process, but communications with shareholders or members are made in the name of the company.
The Communication Generator helps you prepare the right documents for the specific structure.
What the Communication Generator creates for you
Depending on the legal form, ownership structure and specific control arrangements, the generator automatically compiles the appropriate communication documents.
Company checklist
Shows the board of directors, management or other responsible persons which steps need to be taken — from capturing the ownership and control structure through to reporting and subsequent updates.
Cover email to your client
If you coordinate the process as a fiduciary professional, lawyer or other adviser, you receive a prepared cover email for the company’s governing body.
Communication to shareholders or members
A clear template the company can use to request the information required for the assessment.
FAQ for natural persons
Explains why information is required, who may qualify as a beneficial owner and which information or documents may be relevant in the specific case.
FAQ for legal entities
Helps companies and other legal entities understand which information may be required about the underlying ownership and control structure.
Guidance for specific situations
Where relevant, the generator adds further information on topics such as:
• acting in concert
• control by other means
• convertible bonds and other financing instruments
• fiduciary arrangements
• trusts
• multi-level ownership and chains of control
• ownership or control relationships that have not yet been fully clarified
From a few questions to the right communication package
The generator only asks for the information required to compile the right documents.
Company limited by shares or limited liability company — so that the terminology and documents match the company.
Natural persons, legal entities or a mixed ownership structure.
Where legal entities hold ownership interests, the generator takes into account whether there are further levels behind the immediate holder.
For example shareholders’ agreements, specific control rights, fiduciary arrangements, trusts or financing instruments.
Indicate whether the process is coordinated by the company itself or by a fiduciary professional or other adviser.
You receive a communication package tailored to the specific situation and can use the documents individually or save them together as a PDF.
Not every shareholder or member needs the same information
Identifying beneficial owners is not simply a matter of checking who holds at least 25% of the ownership interests.
Indirect holdings, voting rights, acting in concert, specific control rights and fiduciary arrangements may also be relevant.
The Communication Generator therefore distinguishes between, among other things:
This means that the parties involved receive only the information relevant to their situation.
For fiduciary professionals, lawyers and companies
Fiduciary professionals
Prepare client communications in a structured way and use a consistent process across multiple mandates.
Lawyers and other advisers
Provide clients with clear documents for implementation without having to recreate the same explanations for every company.
Companies
Prepare communications with shareholders or members and create a reliable basis for the subsequent assessment.
Communication is only the first step
The communication package helps collect the required information from shareholders and members in a structured way. The information must then be verified, ownership and chains of control analysed, beneficial owners identified and the assessment documented. Konsento supports this process digitally:
Capture data in a structured way
Manage shareholders, members and beneficial owners centrally.
Invite holders directly
The company can invite shareholders and members directly from Konsento to complete the required information.
Identify beneficial owners
The Reporting Assistant systematically guides users through the relevant ownership and control relationships.
Document chains of control
Even multi-level structures can be resolved and visualised in a traceable way.
Prepare the report
Reporting data and documentation are structured for subsequent submission.
Monitor changes
Relevant changes can also be identified and updated after the initial report.
Konsento prepares. EasyGov transmits. The transparency register records.
Frequently asked questions about the Communication Generator
Is the Communication Generator free to use?
Yes. The Communication Generator is free to use.
Does every shareholder or member qualify as a beneficial owner?
No. The fact that a company requests information from a shareholder or member does not automatically mean that this person is a beneficial owner. Indirect structures, acting in concert and other means of control may also be relevant.
Does the Communication Generator identify the beneficial owners?
No. The generator supports communication and information gathering. The actual assessment of who qualifies as a beneficial owner and who must be reported to the transparency register takes place afterwards. Konsento’s Transparency Register Reporting Assistant can be used for this assessment.
For fiduciary professionals, lawyers and companies
Fiduciary professionals
Prepare client communications in a structured way and use a consistent process across multiple mandates.
Lawyers and other advisers
Provide clients with clear documents for implementation without having to recreate the same explanations for every company.
Companies
Prepare communications with shareholders or members and create a reliable basis for the subsequent assessment.
550+ stock corporations trust us
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Gain peace of mind by simplifying complex governance tasks.
Communication prepared. Now structure the assessment.
Capture ownership and control relationships centrally, invite shareholders or members to complete their information, and prepare the identification and reporting of beneficial owners with Konsento.